Name: Diamond Cleaning 5ervices Ltd

Address: Ransom Hall South, Ransom wood Business Park, Mansfield NG21 0HJ

E-mail: diamond_cleaningservices@yahoo.com

 

We currently collect and process the following information:

• Personal name / Company name

• Home / Business address

• Contact number.

• Email address

• Bank details

• National Insurance Number

• Date Of Birth.

• Next of Kin / Emergency contact

How we get the personal information and why we have it:

Most of the personal information we process is provided to us directly by you for one of the following reasons:

As an Employer

• Running Payrolls.

• Paying HMRC.  

• Contacting you via your preferred method.

• HR purposes.

• Recruitment processing.

• Criminal reference checking (DBS)

As a Contractor

• Invoicing.

• Contract agreements, limitations, exclusions and site access.

• Contact you via your preferred method.

We may share this information with:

• HMRC.

• UK Banks.

• Disclosure and Barring Services.

• Authorised Contractors.  

• Official Regulators.

• Emergency Services.  

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time, rectify your details and request your details in line with UK Law you can do this by contacting Ransom Hall South, Ransom wood Business Park, Mansfield NG21 0HJ.

(b) We have a contractual obligation.

(c) We have a legal obligation.

(d) We have a vital interest.

(e) We need it to perform a public task.

(f) We have a legitimate interest.

 

How we store your personal information

Your information is securely stored on our 3rd party domain server / storage device with key encryption locally.

We keep all personal / business information for a period included but not limited to:

• Applicant data: 6 months.

• Payroll information: 3 years.

• Employee records: 6 years.

• Contract Agreements: 36 months.

Should we no longer require or have a legitimate interest to keep your information it will be:

• Cross shredded and destroyed.

• Electronic data will be wiped from all primary, local and external storages.

Your data protection rights.

Under UK data protection law, your rights include:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information, in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information, in certain circumstances.

Your right to object to processing - You have the the right to object to the processing of your personal information, in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, in certain circumstances.

You are not required to pay any charge for exercising your rights, if you make a request, we have one month to respond to you, please contact us our details are listed below.

 

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us by email: diamond_cleaningservices@yahoo.com, by phone: 07942230755 also in writing at Diamond Cleaning 5ervices Ltd, Ransom Hall South, Ransom wood Business Park, Mansfield NG21 0HJ.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk